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Thank you for your interest in the SMART
Governing Process! Please feel free to contact the
Executive Planning Office with any questions or
comments.
SMART Governing Frequently
Asked Questions
1)
Who do I contact for
assistance while working on my SMART documents? [ back to top ]
2)
What do I do if I lost or forgot my
username and/or password? [ back to top ]
4)
What is the best way to provide feedback to the SMART
office concerning the website application and other SMART
documents? [ back to top ]
- A: We prefer to receive
feedback in writing. Please send an e-mail
to
smart@finance.alabama.gov. If you are logged in to your
SMART Web Application you can send feedback
by clicking on the User Feedback button
located on the bottom left-hand corner of
the screen. **All feedback is greatly
appreciated. **
- A: To find all SMART
training resources go to the SMART website
and click on Agency Login located at the
top of the homepage. You will find these
resources on the left side of agency login.
- A: Contact Gail Traylor at
the Department of Examiners of Public
Accounts: (334) 242-9200.
A:
SMART Plan (Form 4)
B. SMART Budget Request (Form 4A)
C. SMART Operations Plan (Form 4B)
D. SMART Quarterly Performance Report (Form 10)
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1st
Qtr. Due: January 30th
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Published to Website on
February 21st
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2nd
Qtr. Due: April 30th
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Published to Website on
May 21st
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3rd
Qtr. Due: July 30th
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Published to Website on
August 21st
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4th
Qtr. / Annual Due: October 30th
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Published to Website on
November 21st
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When this is available, log into the SMART
Web Application home page
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Click on High Performer Form found on the
left side of the page
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Follow the instructions found on the High
Performer Form application
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Click the submit button to send your
application to the Finance Director
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Click
here
to view the High Performer protocol.
- A: Go to the Library section
of the SMART website and click on SMART
High Performer Protocol, or
click
here
to view now.
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A: Each document in the
SMART Process has specific deadlines.
Occasionally, we allow plans and budget
requests to be revised after these deadlines
when we have specific issues with individual
agencies. Generally, the best chance for
revision will be on the next document in the
cycle. In the case of the SMART Plan, you
may revise your Budget Request and your
prior year Operations Plan.
12)
Are annual and merit raises included in the definition of
mandated/uncontrollable costs? [ back to top ]
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A. Yes. *Reminder: The
mandated/ uncontrollable costs will not be
included in the SMART Plan, but will be
required for the SMART Budget Request due
Nov. 1.
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A: For now you can print a
report of your Operations Plan by clicking
on SMART Forms located on the SMART
homepage. This report has your initial
projections and targets that are tracked on
your FY10 Form 10. Once you begin reporting
on the QPR for FY10, you will be able to
print individual reports as you've done in
the past.
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A: Once you have completed
your entire agencies QPR you may submit it
by clicking on the tab save/ submit form.
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A: After entering your data
for the quarter, click on the Print button
located at the top left-hand corner of the
page. This will generate a report in Adobe
PDF which you may save to your computer or
print out.
- A: At this time, EBO is not
allowing any changes to be made to previous
QPRs. However, you may add notes on the
current QPR to clarify and highlight changes
regarding previous quarters.
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A: Capital assets include:
1) acquisition of land or buildings, 2)
improvements to land or buildings, 3)
construction of building or facilities 4)
easements, 5) acquiring vehicles, machinery
or equipment 6) acquiring works of art or
historical treasures, 7) infrastructure such
as roads and bridges, 8) IT applications,
equipment, or networks, and 9) all other
tangible or intangible assets that are used
in operations and have initial useful live
beyond a single reporting period. (SGAS 34).
A single reporting period is defined as one
fiscal year (October 1 through September 30)
for the State of Alabama. Capital assets
include capital assets acquired by capital
lease.
- A: The Total Cost
consists of all of the costs which will be
incurred to place the capital asset or IT
project in service for its intended use. The
FY Amount
Requested consists of the amount of the
total cost that is requested for the fiscal
year. If this is a multi year project, that
amount will usually be less than the total
cost of the project.
The FY Amount Requested
is a display
only box that equals the total of the FY
Source of Funds.
The
Operational Cost is the FY impact cost
which can either reflect the additional
costs for ongoing maintenance and support,
or savings due to the capital asset/ IT
project implementation. Savings should be
shown as a negative number.
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A: Agencies with no capital
assets projects included in their FY11 budget
will select No when prompted to enter FY11
capital data.
- A: Agencies with any capital
assets need to complete and submit the
capital asset summary for each CA project.
If the total of all projects is $500,000 or
more, the web application will prompt the
agency to complete the capital asset project
detail.
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A: Please visit the SMART
website at
www.SMART.alabama.gov. Click on Agency Login
located at the bottom of the SMART homepage.
Click on the Login button located on the
right side of the Agency Login page. Enter
your username and password.
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A: Yes, but you must be
working on different sections or pages of
the web application. For example: Two
people could not be working on the Mission
at the same time. While one person is
working on the Mission, the other could be
working on the Vision.
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